Virtual Assistant

Posted 7 months ago

Company: HLX Staffing

HLX Staffing, a global pioneer in providing virtual staffing solutions, is currently in search of an organized and proactive Virtual Assistant. This role is based at our offshore center and operates according to worldwide time zones, ensuring seamless support for our clients across the globe.


  1. Provide administrative support to ensure efficient operation of the office.
  2. Handle incoming calls and other communications.
  3. Manage calendar for appointments, team meetings, and deadlines.
  4. Create and update records ensuring accuracy and validity of information.
  5. Coordinate with team members and communicate relevant information.
  6. Draft correspondence and handle requests and queries appropriately.
  7. Assist in planning and arranging events, including organizing catering.
  8. Maintain stock lists and orders office supplies as needed.

Job Requirements:

  1. Proven experience as a Virtual Assistant or relevant role.
  2. Familiarity with current technologies and virtual collaboration tools.
  3. Experience with word-processing software and spreadsheets (e.g. MS Office).
  4. Knowledge of online calendars and scheduling (e.g. Google Calendar).
  5. Excellent phone, email, and instant messaging communication skills.
  6. Excellent time management skills.
  7. Solid organizational skills.

Experiences and Qualification Requirements:

  1. High school diploma; additional qualifications as an administrator or Executive Assistant are a plus.
  2. Proven experience as a virtual assistant or relevant role.
  3. Proficiency in Microsoft Office Suite.
  4. Experience with office management tools.
  5. Fluency in English; multilingualism is a plus.

Ideal Candidate Qualities:

The ideal candidate for this role should be a tech-savvy professional with excellent time management skills and the ability to multitask and prioritize work. They should be detail-oriented, with outstanding communication and interpersonal skills, and the ability to handle sensitive information confidentially. If you are a self-starter who works well independently, and adaptable to different time zones, we would love to meet you.

HLX Staffing is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.\

Job Features

Job CategoryVirtual Assistant Services

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