Virtual Executive Assistants

Posted 7 months ago

Company: HLX Staffing

HLX Staffing is a global leader in providing virtual staffing solutions. We are currently seeking a dedicated and highly organized Virtual Executive Assistant to join our offshore center. This role will work according to worldwide time zones, ensuring seamless support for our executives across the globe.


  1. Provide top-tier administrative support to company executives.
  2. Manage and coordinate executives’ calendars, including setting up meetings and events across multiple time zones.
  3. Prepare reports, presentations, and agendas for meetings.
  4. Coordinate travel arrangements and itineraries for executives.
  5. Handle confidential information with the utmost discretion.
  6. Monitor and manage executive emails, responding or escalating as necessary.
  7. Assist in preparing regular company reports.
  8. Conduct research on various topics as requested by executives.

Job Requirements:

  1. Proven experience as an executive assistant or other relevant administrative support experience.
  2. Comprehensive knowledge of MS Office suite.
  3. Ability to organize a daily workload by priorities.
  4. Ability to meet deadlines in a fast-paced, quickly changing environment.
  5. A proactive problem-solver with strong decision-making skills.
  6. Professional level verbal and written communication skills.

Qualification Requirements:

  1. A degree in Business Administration or a related field is preferred.
  2. At least 3 years of experience in a similar role.
  3. Excellent organizational and time management skills.
  4. Exceptional interpersonal skills and a friendly demeanor.
  5. Proficiency in Microsoft Office Suite and other management software.
  6. Fluency in English; multilingualism is a plus.

Ideal Candidate Qualities:

The ideal candidate for this role is a self-motivated individual who thrives in a fast-paced, remote work environment. They should be resourceful and able to multitask effectively. Their exceptional communication skills will allow them to liaise with various internal departments and external stakeholders. A high level of discretion and confidentiality is required due to the sensitive nature of information handled in this role. If you are a detail-oriented professional with exceptional organizational skills and a passion for administrative work, we would love to hear from you.

HLX Staffing is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Features

Job CategoryVirtual Executive Assistants

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